Ready on day one. Answered on time.
Access gone on the last day.
Run joiners, employee requests and leavers as tracked processes across HR, IT, facilities and payroll. Your HR system stays the record of your people; the work around it gets an owner at every step.
Your HR team is busy. New joiners still wait for a laptop.
- “Why does a new joiner arrive with no laptop, no access and no desk?”
- “Where is the salary letter this employee asked for last week?”
- “Has the person who left on Friday lost access to every system?”
- “Who has not acknowledged the new code of conduct?”
HR does its part. The delay sits in the handoffs to IT, facilities, payroll and managers, which run on email and nobody tracks end to end.
Anubavam helps HR teams run the work that crosses departments: joiner onboarding, employee requests, leaver offboarding and policy acknowledgements. Each step has an owner in HR, IT, facilities or payroll, and progress is visible to everyone involved. Your HR system stays the record of your people, and every action is recorded.
Keep your HR system. Connect the work around it.
- Today: Joiner tasks sent by email to IT, facilities and payroll→With Anubavam: One joiner request; each team’s tasks created, owned and tracked
- Today: Employee requests in a shared inbox→With Anubavam: Requests logged, routed by type and answered within a target time
- Today: Leavers removed from systems one by one, from memory→With Anubavam: Leaver tasks triggered from the HR system; access removal confirmed system by system
- Today: Policy acknowledgements chased by email→With Anubavam: Sent by role, tracked, reminders and escalation to managers
- Today: Status known only to the person who sent the email→With Anubavam: Visible to HR, the manager and the employee
Anubavam connects to your HR system and payroll through controlled connections. See Integration. Access is set up and removed through your identity provider. See Identity and Access.
Four processes HR teams often start with
Joiner onboarding
The problem today: Tasks across four teams by email
What changes: One request; IT, facilities, payroll and manager tasks tracked to day one
What you can measure: Joiners ready on day one, tasks late
Employee requests
The problem today: Letters, certificates and exceptions in an inbox
What changes: Routed by type, answered within a target, employee sees status
What you can measure: Time to answer, requests overdue
Leaver offboarding
The problem today: Access removed system by system, from memory
What changes: Triggered from the HR system; each system owner confirms removal
What you can measure: Leavers with access remaining (should be none), days to complete
Policy acknowledgements
The problem today: Chased by email
What changes: Sent by role, tracked, escalated
What you can measure: Acknowledgements outstanding
Pick one. We map how it runs today and where it waits, before anything is built.
Example: a new joiner, ready on day one
Illustrative. HR confirms a new joiner in the HR system with a start date three weeks away. Anubavam creates the joiner request and the tasks that follow from her role: a laptop from IT, access to three systems approved by their owners, a desk from facilities, payroll set-up and a first-week plan from her manager. Each task has an owner and a due date. One week before she starts, the IT task is still open; the IT lead and HR are alerted. On day one, every task is closed and recorded.
Illustrative
Personal data handled with care
- Access by role.Managers see their own team’s requests; sensitive fields such as salary are hidden from roles that do not need them.
- Leavers’ access removed and confirmed.Each system owner confirms removal, and the record shows when.
- Privacy certified.ISO/IEC 27701:2019 privacy management and ISO/IEC 27001:2022, certified by DNV. See Trust.
- A full record.Every action recorded: who, what, when.
AI assists HR staff, and stops there. Agents can draft a reply to a routine request, remind owners of open joiner tasks or summarise a request history. They do not make or recommend decisions about pay, promotion, performance or hiring. Early Adopter. See AI and Agents.
Start with one HR process. Measure it. Then decide.
In a process assessment, we take one of your HR processes, map how it runs today and show where it waits. You get the map and a proposed first version, measured on your own numbers.
Universities already run staff and faculty requests on the same platform through Creatrix Campus, our higher education edition.
Questions from HR teams.
No. Your HR system stays the record of your people, and payroll stays as it is. Anubavam runs the work that crosses HR, IT, facilities and payroll, and connects to them.
Not as an applicant tracking system. If you use one, keep it. Anubavam can start the joiner process when an offer is accepted.
It creates a removal task for each system, routed to its owner, and records each confirmation. Systems connected through your identity provider lose access when the account is disabled.
No. AI helps HR staff with routine tasks such as drafting replies. It does not make or recommend decisions about pay, promotion, performance or hiring.
Only roles you allow. Sensitive fields can be hidden by role, and every view of a record is subject to the same permission rules.
It depends on the process and the systems it connects to. We agree the timeline after the process assessment.