Approvals within limits. Exceptions with an owner.
Evidence already on record.
Keep your ERP as the book of record. Run the approvals, exceptions and checks around it as tracked processes, so the team spends less time chasing and more time on the numbers.
Your finance team is busy. The close still slips.
- “Who approved this spend, and were they allowed to?”
- “Why are twenty invoices stuck because the price does not match the order?”
- “Why does a budget change need a spreadsheet, three emails and a meeting?”
- “Why do we rebuild the evidence every time audit asks?”
The ERP records the transaction. The work that decides whether the transaction is right happens in email and spreadsheets, where nobody can see it and audit cannot trace it.
Your ERP stays. The work around it gets an owner.
Anubavam runs the finance work around your ERP: spend approvals, invoice exceptions, budget changes and close tasks. Approval limits are enforced by rule, exceptions go to a named owner, and every decision is recorded with the rule that applied. Your ERP stays the book of record; the process around it becomes visible and controlled.
- Today: Spend approved by email, limits checked by handWith Anubavam: Routed by amount, category and cost centre; limits enforced by rule
- Today: Invoice mismatches in a shared inboxWith Anubavam: Each exception routed to the person who can resolve it, with the reason recorded
- Today: Budget changes in spreadsheetsWith Anubavam: One request, checked against the budget in the ERP, approved and recorded
- Today: Close checklist in a spreadsheetWith Anubavam: Close tasks with owners, due dates and status everyone can see
- Today: Audit evidence rebuilt from emailsWith Anubavam: The record of who did what, under which rule, ready to export
Anubavam reads from and writes to your ERP through controlled connections. See Integration. Invoices and supporting documents are read and checked through Document Intelligence.
Four processes finance teams often start with
Spend approvals
- The problem today
- Email approvals, limits checked by hand
- What changes
- Routed by rule, limits enforced, cover during leave
- What you can measure
- Approval time, approvals outside limits (should be none)
Invoice exceptions
- The problem today
- Mismatches sit in an inbox
- What changes
- Invoice read, checked against the order, exception sent to the buyer or budget holder
- What you can measure
- Exceptions open, days to resolve, repeat suppliers
Budget change requests
- The problem today
- Spreadsheet and meetings
- What changes
- Request checked against the remaining budget, approved by the right level
- What you can measure
- Time to decision, changes by cost centre
Month-end close tasks
- The problem today
- Checklist in a spreadsheet
- What changes
- Tasks with owners, dependencies and due dates
- What you can measure
- Tasks overdue, days to close
Pick one. We map how it runs today and where it waits, before anything is built.
Example: an invoice that does not match the order
Illustrative. A supplier invoice arrives by email. The platform reads it and checks it against the purchase order and goods receipt in the ERP. The unit price is higher than the order. Instead of waiting in the accounts payable inbox, the exception goes to the buyer who raised the order, with both lines side by side. The buyer confirms an agreed price change and attaches the supplier’s note; the budget holder approves the difference within her limit. The invoice passes to the ERP for payment in the normal way. Each step, owner and reason is recorded.
Illustrative
Control your auditors can see
- Limits as rules.Approval limits by amount, category and cost centre are settings. Changing them needs approval, and every version is kept.
- Separation of duties.The person who raises a request or an order cannot approve it.
- Exceptions with reasons.Every exception records why it happened and who resolved it.
- Evidence on request.Export the record for an invoice, a supplier or a period. See Security and Compliance.
Anubavam does not move money. Payments run through your ERP and your banks, under your existing controls.
AI agents can help, for example by flagging invoices likely to fail matching or preparing a summary of open exceptions before the close. You decide whether each agent alerts, recommends or acts. Early Adopter. See AI and Agents.
Start with one finance process. Measure it. Then decide.
In a process assessment, we take one of your finance processes, map how it runs today and show where it waits. You get the map and a proposed first version, measured on your own numbers.
Universities already run fees, invoices, receipts and payment gateway connections on the same platform through Creatrix Campus, our higher education edition.
Questions from finance teams.
No. Your ERP stays the book of record. Anubavam runs the approvals, exceptions and checks around it and connects to it.
We connect through the ERP’s supported interfaces, starting with controlled exports and read access where needed. We confirm the connection for your ERP during the process assessment.
No. Payments run through your ERP and banks under your existing controls. Anubavam handles the approvals and checks before them.
Limits are settings your authorised administrators change. Each change is approved and recorded, so you can show which limit applied to any past approval.
Yes. Invoices and supporting documents are read and checked against the order, with uncertain items sent to a person for review.
Yes. Every approval and exception is recorded with who, when, why and which rule applied, and you can export the record for a period.
It depends on the process and the ERP connection. We agree the timeline after the process assessment.